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Creating Product and Service Records in QuickBooks Online

QuickBooks Online is good at managing and tracking inventory – as long as you’ve created thorough records. When you first started your business, you might have been able to keep track of your merchandise by counting manually. But as you and your product list grew, this became impractical. You might have recorded it all in a spreadsheet, or even a box full of notecards. QuickBooks Online has a much better way. Whether you sell products or services or both, you need records of specific items to use in transactions and reports. Those records are especially important if you have physical inventory; they can store details that help you know, for example, when it’s time to reorder. Building a database of your inventory is
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Get Paid Faster Using QuickBooks

Are your customers slow about paying their invoices? QuickBooks can help accelerate your receivables. Your company’s cash flow depends largely on how quickly your customers pay the invoices you’ve sent. And if you’re like most small businesses, those checks tend to dribble in close to—and after—the due date. If you operate on a slim margin, this often means that you’re late at paying your own bills. It’s essential, then, that you do what you can to get incoming revenue moving as quickly as possible. QuickBooks offers numerous ways to help you accomplish that critical goal. Simplify the Payment Process The single most effective step you can take to speed up customer remittances is to allow payment by credit card or electronic check. If you’re currently only
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Getting Ready for Payroll in QuickBooks Online

Taking on your company’s payroll with QuickBooks Online? Knowing what you’re up against ahead of time will make your setup tasks much easier. Payroll is probably the most complex element of small business accounting. Not only are you directly responsible to your employees, but you also have to make sure you’re handling everything related to benefits and payroll taxes correctly. Whether you’re switching from a manual system to QuickBooks Online, or you’ve just hired your first employee, you’ll soon discover that the site can make your payroll-related tasks much more organized and accurate – speeding up the process tremendously. But before you start getting ready for your first payroll run, you have a lot of setup work to be done. Be sure to
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Customize QuickBooks Online Using Settings

You can start using QuickBooks Online the first time you sign in. However, your tasks will be easier and faster, if you customize it for your company. QuickBooks Online was designed to be used by a variety of business types; that’s one reason why it’s such a popular small business accounting website. It was built to be versatile. That is, whether you sell hard drives or you service HVAC systems, you can customize it to “fit’ your company. This is why your first order of business when you start using QuickBooks Online should be to click on the small gear icon in the upper right corner. The window that opens displays links to all of the site’s options – a collection of
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Tracking Time in QuickBooks, Part 2

We last learned about getting QuickBooks ready for time-tracking by activating it in Preferences. We also created a record for a service item. In this post, we’ll actually use that record in the two ways you’ll be using it in QuickBooks: to pay employees for their hourly work and to bill customers for services. Recording Employee Hours There are two ways to enter hours for your employees who provide services to customers and are paid by the hour. The first is to create a work ticket for a single activity. Click Enter Time on the home page, and then Time/Enter Single Activity to open this window:

Single-activity work tickets for employee hours are
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Using QuickBooks Online’s Customer Records

Your customers are your company’s lifeblood. Are you managing those relationships carefully? Here’s how QuickBooks Online can help. If you’ve been in business long enough to remember tracking your customers manually, you probably remember what a nightmare it was. Maybe you had a card file and paper folders – and lots of sticky notes and calendar notations. Unless you had an unusually effective organization system, it was probably difficult to find historical transactions when customers called with questions, for example, and you may have experienced cash flow problems because it was hard to keep up with invoices and statements and payments. If you’re already using QuickBooks Online, you know those days are over. But have you explored all the customer relationship management tools
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Tracking Time in QuickBooks, Part 1

If your company sells services, you can track the time spent providing them in QuickBooks. When you sell a product to a customer, you know it. It goes away, and your inventory count in QuickBooks is reduced by one. This tracking helps you know what’s selling and what’s not, and it signals when a reorder is due. If your business provides services to customers, though, you’re selling your employees’ time and skills. There’s no inventory count; you can sell as many hours as you have workers to fill them. Tracking time accurately and comprehensively, though, is as important as knowing how many hard drives or tote bags you’ve sold. QuickBooks contains tools to help you record the hours employees spend doing work
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Working with Downloaded Transactions in QuickBooks Online

Downloading transactions into QBO is the easy part. You still have work to do once they’re on board.

Its ability to download financial transactions is one of the five best things about QuickBooks Online. Without it, you’d spend a lot of time on tedious data entry, verifying which checks and deposits had cleared and entering new ones. Instead, you can easily connect to your bank and bring in all your activity from the previous hours or day. QuickBooks Online stores this neatly in a register and provides tools for you to further describe and classify each transaction. Setting Up the Connection Haven’t connected your financial institution to QuickBooks Online yet? It’s easy. Click the Banking link in the toolbar, then Add Account
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Are You Using QuickBooks’ Reminders?

We can’t emphasize this enough: QuickBooks’ Reminders can prevent countless problems with your finances.

How do you know when it’s time to pay a bill or follow up on overdue customer payments or print payroll checks? If you’re still using a paper calendar and sticky notes and file folders, there’s a good chance you’re missing some important deadlines on occasion. Manual methods aren’t effective enough when you’re dealing with your business finances. You might experience:
  • Credit problems.
  • Overextended customers.
  • Unhappy vendors and employees.
If you’re missing the mark frequently, you won’t be able to get a true picture of your financial status, and your cash flow will suffer. Use QuickBooks’ built-in reminders to avoid this unnecessary drama. Here’s how they work. Totally
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Setting Up Sales Tax in QuickBooks Online

Sales tax is one of the more complicated concepts supported by QuickBooks Online. QuickBooks Online was designed for you, the small businessperson. You’ve probably discovered that many of its features are fairly easy to use from the start. But just because QuickBooks Online can do something doesn’t mean you should attempt it on your own. Sales tax is one of those things. Depending on your geographical location, you may have to charge not only state sales tax, but also county and city/municipality taxes (and sometimes special taxes). If you’re selling products or services to customers in other states, your situation can get very complicated. We’ll show you some of the mechanics involved, but we strongly recommend that you let us help you with
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3 reasons why your child should (or shouldn’t) have life insurance

When determining whether or not to carry life insurance on your children, you'll find that people have a variety of opinions. Here's a look at some of the most common considerations for and against life insurance policies on children:

Recently married or divorced? Notify the SSA

Some of the most common tax return errors come from name mistakes. Your name has to match the information on file with the Social Security Administration (SSA). So if you recently married or divorced but haven't changed your name with the SSA, you'll need to file under your old name.
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Working with QuickBooks’ Vendor Records

QuickBooks never forgets. That’s one of the reasons you use it. You create a record or transaction, enter a note about a customer, or write a check, for example, and the information gets stored in your QuickBooks file. If you don’t remember exactly where it is, you can search for it. No more flipping through a card file or folder, or digging in drawers. QuickBooks makes it possible—easy, even—to maintain thorough records of your vendors, the individuals and companies who provide you with office supplies, product parts, computer equipment – everything you need to keep your business operating. Once you’ve started building a vendor record, you’ll be able to use it in transactions and reports, and to simply refer
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Tax deductions for pet costs

Pets are family – and sometimes business. If you own an animal that has a specific role in your business (like a guard dog or a cat that keeps pests away), you may be able to deduct the cost of your pet on your tax return.
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Is there a real IRS agent at my doorstep?

If an IRS agent makes an in-person visit to your home or business and it feels a little off, ask for credentials. All real IRS agents should carry two forms of identification showing that they're legit – a personal identity verification card and a pocket commission card. And regardless of how an agent is contacting you, you can always ask for his/her name, badge number and phone number and call the IRS at 1-800-366-4484 to confirm the agent is a true employee.
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Are You Using QuickBooks Online’s Mobile App?

Even if you don’t travel for work (but especially if you do), you should explore what QuickBooks Online’s mobile app has to offer.

You already know how convenient it is to be able to access your company’s financial data from any desktop or laptop computer that has an internet connection. Still, there are times when you’d like to be able to complete some of your accounting tasks without firing up a full-blown browser and logging on to QuickBooks Online. If you haven’t yet tried out the site’s companion mobile app, you might be surprised at how much you can actually accomplish on your smartphone. Take a look at the app’s main menu (with a partial view of the Activity screen
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Tax benefits that make homeowners happy

Owning a home isn't for everyone, but there are some great tax benefits for people who do. Building equity is a popular reason why renters decide to become homeowners. Paying a mortgage allows you to build up equity in property that you can realize when you sell. And when you do sell, profits you make from the sale are tax-free up to certain limits. Homeowners may also be able to deduct the cost of mortgage interest and property taxes as itemized deductions.
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Why bartering affects your tax return

If you exchanged items or services with someone and didn't use money, you've bartered! That means you have to list the difference in fair market value between what you've exchanged as either income or a loss on your tax return. Before you establish the value of a bartered item, take a look around at how the item is being valued elsewhere.
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Is your hobby actually a business?

If you invest a ton of personal time and effort into your hobby, plus you have multiple customers and keep professional records, your hobby might actually be a business. Turning your hobby into a business means you can deduct qualified business expenses. But that's only if you do it right. The IRS has certain criteria that must be met, or your hobby-turned-business could be challenged. Give us a call to find out more.
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The tax benefits of staying single

Have you ever heard of the marriage penalty? It means you could be taxed more as a married couple than you would as single people making the same amount of money. This is because single filers almost always have higher income thresholds when moving to higher tax brackets. Personal exemptions and itemized deductions can also phase out more quickly for married couples than for single filers. The marriage penalty might not be a reason to skip matrimony, but it could motivate you to find out more about how taxes may change for you and yours.
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